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RecruitIntroduction to Paycom Pricing: A Comprehensive Guide
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Paycom is a large, well-known American service provider with services used by thousands of companies around the world. However, like many of its competitors in the HR services space, Paycom is quiet about its prices.
Rather than announcing them publicly on its website, Paycom asks potential clients to contact it and ask for tailored quotes based on the services they need. This can take time that you don’t have, however, and to solve this problem, we’ve done the digging for you.
In this review, we’ll explain how Paycom’s pricing works, what it charges, and which services it has on offer that might be exactly what your business is looking for.
Paycom Pricing Structure
Paycom is coy with its pricing. Instead of showing at least its starting prices, this provider chooses to do what many of its competitors do and draw in potential customers to offer them personalized quotes. However, Paycom does this for a good reason. It offers a wide range of basic and add-on services and a high level of customer service which means its commitment varies according to the size of your operation. All that said, however, we’ve uncovered this company’s basic pricing information for you.
Paycom charges a fee per employee per month of between $25-35 per employee per month for its full HCM (human capital management) platform subscription depending on the number of employees you have and the add-on services you require. If you manage 100 employees, for example, this means you’d pay $2500-3500 per month for this software.
However, Paycom also charges a one-time implementation fee to get you up and running with its software and to transfer your historical data to its system. This fee is generally 30-35% of your annual subscription. For example, if you manage 100 employees at $25 per employee per month, your year’s subscription would cost $30,000, and your implementation fee would come in at around $9,000-10,500.
If you need only payroll services, you’ll pay around $12-18 per employee per month, around half of what a full HCM subscription costs.
For more accurate pricing, contact Paycom directly and request a quote for the services you require.
For a more in-depth review of Paycom, you can check out our detailed review.
All About Paycom
Paycom Software Inc. is an American payroll and HR services company. It was founded in 1998 and is headquartered in Oklahoma City, OK. With over 7,000 employees, this corporation is a major player in the US and abroad and had an annual revenue of $1.88 million in 2024.
This company builds HR software and increasingly adds cutting-edge tools like AI and process automation to help its clients gain more value from their subscriptions to its services.
Paycom’s Main Services and Features
Paycom’s main offering is its HCMS (human capital management software), which can also be considered a full HRIS (human resources information system). This online cloud-based platform gives its clients a central place, a single source of truth, to manage all of their HR needs.
This platform includes an employee portal, which can also be accessed through a convenient mobile app so employees can manage a lot of their own HR tasks and reduce the administrative burden on their HR team. The main services and features rolled into this platform include:
Payroll
As its name suggests, Paycom’s platform has a strong focus on automating the payroll process for its clients. Once all of your employees are added to the payroll, each one is assigned an automatic calculation that takes into account their salary, overtime rate, tax obligations, and deductions for benefits.
Once their time and attendance data is shared with payroll for each pay period, the system automatically processes their calculations. It starts with gross salary, withhold taxes, and deductions, and ends up with net salary for each employee.
Paycom’s BETI tool shares the responsibility for checking these calculations with employees who are invested in ensuring their accuracy. Paycom can also file local, state, and federal taxes on your behalf and report to the respective tax authorities.
Benefits Administration
Benefits administration is a key part of the Paycom platform. It handles both mandatory benefits like Social Security and supplementary benefits like health insurance and retirement savings packages that you might want to offer your employees.
They can enroll in these benefits plans through the employee portal and update their personal information and life events as necessary. The platform can also be integrated with insurance carriers so information on available packages and entitlements can easily be accessed.
Talent Acquisition
While Paycom doesn’t offer active recruiting services, it provides clients with lots of tools to manage this process on their own.
Its platform includes a powerful ATS (applicant tracking system). You can use it to create job postings and share them straight from the platform to career searching sites, then manage the applications you receive for them. This allows you to find new potential employees to fill your current positions and create and manage a talent pool you can use for future talent searches.
The platform allows you to schedule hiring meetings and interviews with candidates and build interview assessments to keep your process standardized. It also stores all our hiring history data for use in future analysis.
Onboarding and Offboarding
New hires can be onboarded swiftly through Paycom’s self-service onboarding feature, which allows them to sign and upload documents on their own. This saves HR teams lots of time and also makes the process more efficient. Orientations and job-specific training can also be organized and scheduled through the platform. When employees leave, offboarding tasks are also highly automated so that compliance with state and federal laws is maintained and their access to your data and systems is correctly revoked.
Talent Management
Managing the capabilities of your team is crucially important and the Paycom platform allows you to do this easily through several tools included in its talent management module.
Its learning management system (LMS) lets you build courses your employees can access and study through to develop their knowledge and skills. It also manages certifications and credentials, so you know who needs to update and when.
Paycom includes an extensive performance management feature that helps you create assessments, schedule one-on-ones, and manage employee goals so you can get the most value out of your workforce. Performance can also be linked to merit-based reward and compensation programs.
Time and Labor Management
Paycom provides time clocks and terminals but also lets employees clock in and out of work through its mobile app, should you choose to use it. However you collect time and attendance data, it is automatically shared with payroll in real-time so you and your employees can keep track of their data easily. Paycom’s GONE tool also reduces your admin’s time by automating much of the decision-making behind time off request approvals.
HR Management
Administration is one of the biggest users of HR teams’ time. Paycom seeks to reduce this time and administrative burden as much as possible for its clients by centralizing and automating as many admin tasks as possible.
The Paycom platform stores documents like forms and checklists for future use and modifications. All of your employee records are kept in a single location to make them quickly and easily retrievable. Positions are also mapped out by the software to make managing connections and vacancies painless.
Since your employee data is all located in a single place, this also makes it possible to easily analyze and report on demographics, performance, compensation, and a host of other data points.
Paycom and Its Pricing
As we’ve seen, Paycom is an HR service provider with an extensive platform full of useful features. This platform, with the help of dedicated customer service representatives, works to automate many of your processes, centralize your data, and streamline your payroll and HR functions.
Paycom charges an initial implementation fee to get you started using its system and then organizes a subscription for your organization based on its size and your specific needs. With fees of between $25-35 per employee per month, this provider has a mid-range price that’s competitive with other platforms in this industry.
Frequently Asked Questions
Unlike several competitors, Paycom doesn’t enable a free trial of its platform and features. However, it provides potential clients with the opportunity to schedule personalized demos with sales staff who can demonstrate the platform’s functions and answer their operational questions.
This depends on the size of your organization and the services you sign up for. The implementation fee is usually assessed at roughly one-third of your estimated annual subscription cost.
